Top 5 Technology Best Practices for Virtual Events

ProSpeakers StaffBusiness and Economy, Communication, Innovation and Creativity, Leadership, Presentation Skills, Speaker News, Spokespeople, Technology, Unique and Interactive, Virtual

A common misconception about online events is that they lack the impact of live events. But that is far from the truth. Since ProSpeakers.com a Virtual Speakers Agency was impacted by the shut of live events in March, we’ve been dedicated to becoming an expert in providing keynote speakers and celebrities for virtual and online events. We worked with many companies over the last 6 months —and we’ve learned a lot. One thing in particular: Arguably the most difficult part of the transition to virtual events is navigating the technology. To help, and having worked with the top Virtual Platforms here are some lessons learned and best practices for conquering the Virtual and online events world: 1. Your website is the key landing page for potential clients. It should have a clear placement advertising for your virtual event and Virtual Keynote Speaker that links to the registration page. Your website needs to updated internally so that new information about the event can be changed quickly. Otherwise, you will need to make your website designer aware of any updates so that they have time to program them. 2. Registration software, such as Eventbrite or Bizzabo, are an excellent tools for audience capture for Online events. The registration process should be as seamless as possible; being able to easily add the event to your calendar through the registration software can increase viewership immensely. When choosing your registration software, think about what kind of data will be useful to you. You can gather important information such as audience demographics, mailing addresses for gifting, and most importantly, email addresses. 3. Utilize email marketing tools. Most registration software will send a confirmation email, but with people going to their inboxes for updates more and more, it’s important to send your attendees content-rich emails to market your event. According to Mikey Singer, President of MKEM - Many of your subscribers will view emails on mobile devices, so choose a platform that has a good mix between template management and HTML flexibility. Great email marketing tools allow you to segment your lists at very granular levels. 4. Choosing the right Virtual Event Platform (VEP) and streaming software is difficult, but not impossible. Now this is where it really gets tricky. With thousands of options and seemingly more popping up each day, it’s almost impossible to choose a virtual event platform. You should consider whether you want your content to be pre-recorded or livestreamed, or a combination of the two. You will also need to strongly consider your target audience when choosing a VEP and streaming software. For instance, if the audience strictly uses Zoom, why should they be forced to download and adopt a new software? It’s not always necessary to look for different platforms. Conversely, if we are planning a virtual gala for thousands of industry professionals, we might want to do more of a visually and sonically enhanced one-way broadcast via Vimeo, YouTube, or even Twitch. You could also layer in other apps for breakout rooms such as Hopin or Rally. Take a tip from Theresa Darmody, a global event planner with Eventmark Inc , who suggests, “When considering the virtual event platform, remember that, like an in-person event, this is now your venue, your entertainment, and guest experience. That 'wow moment' when you walk into a grand event space can still be had with a smooth check-in and a beautifully prepared platform.” 5. When choosing a virtual event platform, pay close attention to engagement tools. Q&As, polls, interactive games—all of these are imperative to your success. I’m sure you’ve heard of “Zoom fatigue” at this point, so think of engagement tools as a cup of coffee. Keeping the audience engaged is the difference between just another webinar and a memorable event. Make sure the tools are easy and seamless to use and leave out engagement tools that don’t make sense in what you’re trying to accomplish. At ProSpeakers.com we would love to partner with you on your next Virtual Event.

A common misconception about online events is that they lack the impact of live events. But that is far from the truth. Since ProSpeakers.com a Virtual Speakers Agency was impacted by the shut of live events in March, we’ve been dedicated to becoming an expert in providing keynote speakers and celebrities for virtual and online events. We worked with many … Read More

Zoom Fatigue? – 8 ideas to your spice up your Virtual Presentation

ProSpeakers StaffInnovation and Creativity, Presentation Skills, Speaker News, Top Tips, Unique and Interactive, Virtual

Zoom Fatigue, Virtual Keynotes, Virtual Presentations, Nick Nurse, Karina Leblanc

Adapted by Heather MacLean from online materials After almost four months glued to our screens inside our homes, being teachers and camp counselors and not being able to get sweaty at our local yoga classes, we’re way too tired of watching the same old videoconferences calls and Zoom events . It’s official: Zoom fatigue is a real thing. For an online learning … Read More

Taglines and Themes for your Next Meeting

ProSpeakers StaffBusiness and Economy, Business Management and Organization, Change, Entrepreneurship, Influencers, Innovation and Creativity, Leadership, Marketing, Motivational, Presentation Skills, Sales, Speaker News, Teamwork, Technology, Virtual

We get asked all the time for ideas on conference themes. Whether an event professional is just starting the planning process of a new event, or they’re a 20-year veteran, coming up with a theme that will inspire your audience and motivate attendance is crucial to your event success. Below, we’ve broken down some of our favorite conference themes and taglines, … Read More

Sean Hayes

Sean Hayes profile image

Dr. Hayes is a Clinical Psychologist with 25+ years of experience consulting nationally and globally with executives, management, and teams in the Healthcare & Pharmaceutical, Higher Education, Information Technology, Multimedia, Not-for-Profit, and Aerospace sectors.

Scott Christopher

Scott Christopher, Business Management and Organization Speaker, Profile Image

Scott Christopher is co-author of the best-selling The Levity Effect: Why It Pays to Lighten Up, the upcoming People People: How To Thrive Among Humans and contributing author of The Daily Carrot Principle and A Carrot A Day.

Ross McBride

Ross McBride, Change Speaker, Communication, Profile Image

Mr. McBride is the founder and president of a Canadian-based management consulting group. Eighteen years ago, Mr. McBride started The Blackrock Group, which grew from one employee (Mr. McBride) to 650 full time staff, before he sold the majority of his interest in it three years ago. Mr. McBride’s seminars are based on real world knowledge, experience and skills he acquired and used to build the Blackrock Group. He has been Chapter Chairman of the Young Presidents Organization-Ontario Chapter, is a member of the Canadian Association of Professional Speakers (CAPS) & the National Speakers Association. Mr. McBride is also listed in “Who’s Who in Canadian Business”.

Robert Murray

Robert Murray, Business and Economy Speaker, Leadership, Profile Image

Robert Murray is a passionate storyteller and leadership mentor with more than twenty years of Senior Executive Business experience in Fortune 100 and small start-up organizations over 12 countries.

Taking 17 different start-up, integration and turn-a-round initiatives from concept to success in the toughest professional and personal scenarios imaginable, has given Robert insights into leadership and life that you cannot get in a classroom.

Top 7 Questions Clients Ask About Working With a Speakers’ Bureau

ProspeakersBusiness Management and Organization, Communication, Customer Service, Education, Entrepreneurship, Facilitator/Chairperson/MC, Influencers, Leadership, Marketing, Presentation Skills, Sales, Speaker News, Spokespeople, Virtual

Doug Keeley, Business and Economy Speaker, Leadership Expert, Profile Image

Below are the top 7 questions that we receive from clients about how to use a speakers’ bureau. Questions you might be wondering about. 1. “I’ve never worked with an agency before. How do you help me find a speaker?” Our team is trained to help you narrow the range of choices. We are familiar with the strengths and abilities … Read More

Nicholas Boothman

Nicholas Boothman, Communication Speaker, Customer Service Speaker, Profile Image

The New York Times calls him “one of the leading experts in face-to-face communication in the world,” the Economist Magazine calls him “truly inspirational.” Good Morning America says, “His book is my bible.”

Mike Lipkin

Mike Lipkin, Change Speaker, Motivator, Profile Image

Mike Lipkin is a Toronto-based speaker, author, motivator and persuasion coach who has worked in twenty-two countries with over 1,000,000 people. He is also the President of Environics/Lipkin, the specialist motivation and persuasion company in the Environics Research Group, one of Canada’s largest and most sophisticated research houses.